Administrative Assistant
PAP Technologies, Inc. is looking for a professional Administrative Assistant to support our Contract Staffing, Administrative, and Quality Control Departments. This is a full-time, on-site position (typically M-F) at our Centerville Road office. The ideal candidate will be self-motivated, intuitive, emotionally intelligent, and trustworthy. This is an hourly position.
Sample Position Opening
Requirements:
- Strong computer skills with proficiency in MS Office Suite (emphasis on Excel and Word).
- Organized, detail oriented and excellent time management skills
- Good Communications Skills
- Willingness to Learn and be Flexible with Assignments
- Must possess valid driver’s license and maintain an acceptable motor vehicle driver history record (note: our vehicle insurance carrier will not insure anyone with speeding violations over 20 mph, DUI, etc.).
- Submit to security background checks as required by PAP and its customers. Background checks include criminal, financial, and employment history (note: our lottery contracts mandate employees must not have a felony conviction or any fraud, theft or violent criminal convictions).
- Keep confidentiality and be willing to sign a confidentiality agreement with PAP.
- Must be willing to not be out when the person you backup is out
- Ability to work independently and as a team
- Must not play any gaming or wagering PAP is involved with. This applies to anyone in the immediate household of the person holding this position.
Job Duties:
- Prepare and administer FMLA, Termination, etc. paperwork for the Contract Staffing department
- Administer Disciplinary Actions for the Contract Staffing department
- Airport Badging trips to the Philadelphia Airport for the Contract Staffing department (must be willing to travel by train).
- Collecting data for Government reporting as required to the Contract Staffing department.
- Scanning and creating digital files (confidentiality forms, human resources, etc.)
- Collect and distribute mail for the company
- Back-Up support for Staff Support Assistant and data entry for Quality Control Department
- Welcome visitors and administer sign-in and badging of guests
- Coordination of company events
- Prepare UPS, FedEx and Postal Shipments for office
- Run errands as needed
- Other duties as assigned by management.